Enhancing AI & IoT-driven
“Intelligent“ Facility Management
ProStaff is an advanced workforce management solution that enhances efficiency, tracks real-time performance, and motivates staff through innovative tools like gamification and proactive task assignment.
AI-Driven Staff Automation
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Real-Time Location Tracking: Monitors the exact location of staff members using RTLS (Real-Time Location System) cards..
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Automated Task Assignment: Assigns tasks dynamically to the nearest or most available staff member for maximum efficiency.
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Performance Monitoring: Tracks task completion times, productivity, and individual staff performance.
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Gamification: Motivates staff with a points-based system for completed tasks, encouraging healthy competition and rewarding top performers.
What is Gamification?
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Task Rewards: Staff earn points for completing tasks efficiently and on time.
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Leaderboards: Real-time rankings boost motivation and healthy competition.
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Movement Tracking: Points are awarded for optimized movement and productivity.
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Incentives: Points can be exchanged for rewards, fostering engagement and excellence.
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What is "Gamification" ?
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Task Rewards: Staff earn points for completing tasks efficiently and on time.
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Leaderboards: Real-time rankings boost motivation and healthy competition.
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Movement Tracking: Points are awarded for optimized movement and productivity.
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Incentives: Points can be exchanged for rewards, fostering engagement and excellence.
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Shift and Attendance Management: Automates shift scheduling and tracks attendance seamlessly. Monitoring overtime of each staff and send alert.
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Instant Communication: Enables direct communication between staff and supervisors through the PROApp&Staff cards.
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Safety Alerts: Includes safety features such as alerts for staff in restricted or hazardous zones.
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Proactive Reminders: Sends reminders for scheduled tasks or pending responsibilities.
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Training and Feedback Integration: Identifies performance gaps and recommends training or improvements for staff.
Automates task assignments and optimizes workforce management in real-time.
+60%
Boosts productivity with gamification and rewards for top performers.
Ensures seamless communication, performance tracking, and proactive task management.
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Use Case: PROStaff – During-the-Day Summary & Optimization
Facility Manager's Inquiry:
FM:
"PROAI, how many security staff are currently active? Are there any absences? Who worked overtime yesterday, and how many total overtime hours have they worked this year? Also, has anyone exceeded the monthly overtime limit of 22.5 hours?"
PROAI's Response:
PROAI:
"Here’s the current status of the security team:"
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Active Staff Count: 8 security staff are currently active on-site.
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Absent Staff: 2 staff members are missing from the scheduled shift (Staff Z and Staff Y, no reports provided).
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Overtime Status:
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Overtime Yesterday:
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Staff A: Worked 3 hours overtime.
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Staff B: Worked 2 hours overtime.
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Yearly Total Overtime Hours:
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Staff A: 275 hours (Legal limit: 270 hours – Exceeded).
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Staff B: 260 hours (Close to the limit).
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Monthly Overtime Status:
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Staff A: Worked 24 hours overtime this month (Limit: 22.5 hours – Exceeded).
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Performance:
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Average Task Completion Time: 6.4 minutes (Target: 5 minutes).
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Top Performer: Staff C (10 tasks, Average time: 4.8 minutes).
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Needs Improvement: Staff D (7 tasks, Average time: 8.5 minutes).
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ProTicket Requests:
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Total Security Requests: 12.
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Completion Rate: 91% (11/12 tasks completed).
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Pending Request: Fire alarm test in a restricted area (Scheduled for tomorrow morning).
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PROAI's Additional Information:
PROAI:
"According to Turkish Labor Law, overtime must not exceed 22.5 hours per month or 270 hours per year.
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Staff A has exceeded both limits: 24 hours of monthly overtime and 275 hours of yearly overtime.
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I recommend notifying the supervisor and taking appropriate action to address this."
Facility Manager's Request:
FM:
"PROAI, send an automatic warning email to the security supervisor for staff who have exceeded monthly and yearly overtime limits. Also, create a detailed PDF report for this month’s performance and ProTicket outcomes."
PROAI's Execution:
PROAI:
"Actions initiated:
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A warning email regarding Staff A’s monthly and yearly overtime limit violations has been sent to the security supervisor.
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A detailed performance report and ProTicket summary have been compiled into a PDF and shared via email.
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I recommend revising shift schedules to minimize overtime in the coming months."
**Anything else I can assist with?"
Facility Manager's Feedback:
FM:
"That’s all for now. Great work, PROAI!"
PROAI:
"Thank you! Looking forward to optimizing further tomorrow!"
